January 9th Service and Publicity/Promotions Committee Meeting Meetings

Members in attendance:
Lindie, Sam, Renee, Ellen, Katie, Jacob, Jennifer, Rachel, Alicia, Jessica

Boys and Girls Club-
Friday, January 12- Ellen and Katie will plan this event. They hoping to focus on highlighting a few 4-H projects and play a board game.
Friday, February 2- Will be planned at a later date, after we have our new members registered to volunteer.
Jennifer and Rachel are working on their Boys and Girls Club volunteer applications, so that they can attend the next one.

MLK Day Fair of Fun- Monday January 15, 11AM-3PM
Supplies involved: potatoes- Jessica, construction paper, printer paper and paint- Katie, cookie cutters- Jacob.
Still needed: disposable table cloth, styrofoam or plastic plates or bowls to put the paint on.
4-H Display: Jessica will contact Jeff at the 4-H Office to see if he can supply 200 flyers, bookmarks, and stickers. Possibly 4-H tattoos if they are available.
Jessica will also see if Jeff can supply a list of projects, information on 4-H Find Out Night and possibly a 4-H display board.
Ellen
If Jeff can't supply a display board, Renee and Sam will work on one.
Shifts for the event are:
10:45AM-1PM: Katie, Jessica, Jacob, Ellen
1PM-3:15PM: Renee, Sabrina, Sam, Alicia

Jacob will pick up members of the second shift at 12:40PM in front of Read to drive them over and has volunteered to drive them back to campus after their shift well.


Clay County 4-H Officer Training- Monday January 15, 7-9PM
Members of IU Collegiate 4-H will travel to the Clay County 4-H Fairgrounds to shadow Purdue Collegiate 4-H in their officer training. Each IU Collegiate 4-H in attendance will be in charge of training other Collegiate 4-H members in February.
On February 21st, IU Collegiate 4-H will be training Monroe County 4-H officers and other counties on how to do their roles.
Volunteers include: Ellen, Jessica, Sam, Katie, and Jacob. Lindie will possibly attend if she is back from her trip by then.

Monroe County 4-H Volunteer Orientation- Saturday, January 20, 10-2PM
This event will be held at the MCL Cafeteria. Lunch will be provided
4 members of the club will be facilitating a group discussion among 4-H Volunteers as to ways that IU Collegiate 4-H, the county 4-H program and clubs can work together to create new opportunities.
Those attending will be: Alicia, Ellen, Rachel, and Jessica

Chocolate Fest- Saturday, February 3- 1-4:30
Jessica made contact with Options for Better Living to get volunteer information for this event. Hundreds of people in Monroe County will be submitting chocolate cakes, cookies, chocolates, brownies, pies, decorated cakes, fudge, etc to be judged. After judging takes place early in the morning, items will be cut up into bite sized pieces and will fill the entire convention center with an all you can eat chocolate buffet!
The event needs volunteers to help in various opportunities and then during the evening, all volunteers get free entry to the tasting. Regular admission is $10. (The entire Convention Center will be filled with free chocolates)
The club decided to take the 1-4:30 shift of cutting and arranging chocolate.
Interested Volunteers include: Sam, Lindie, Renee, Ellen, Jennifer, and Jessica.

Relay for Life
Jennifer discussed several ideas for fundraisers for Relay for Life.
Those interested in participating on our Relay for Life Team should register NOW at
http://www.acsevents.org/relay/in/iu/collegiate4h
It's really important that everyone does this as soon as possible. The website will give each person their own website to use to help collect donations. Family members and friends can donate via the website or print out a form on your page that will make sure that the money donated is credited to the member and our team.
The co-captains will check with IU Relay for Life to explore other options for fundraising and participating at the event. They will provide more information at the next meeting.

New Ideas
After looking through several brochures, club members determined that the projects that they were most interested in for the future include soup kitchens, WonderLab, playing with animals, and working with senior citizens at Bell Trace retirement community.
Ellen will contact the organization that lets volunteers play with animals. Our new service chair will work on setting up the club with the other volunteer opportunities.

New Service Committee Chair
Finally, Rachel Bogle was chosen as the Service Committee Chair for the Spring Semester.

Publicity and Promotions Committee
Renee, Publicity and Promotions Committee Chair led this part of the meeting.
The ideas for publicity for this semester include flyering, chalking, and e-mailing former 4-H members from the spreadsheet that Jeff provided us with.
An emphasis was put on focusing on dorms, especially near elevators.
Renee and Sam will design a new flyer.
Sam, Jessica, and Ellen volunteered to help flyer campus. Flyering will take place on Thursday.